Summer Camp FAQs
What is the daily schedule for Summer Camp?
» Camp Carysbrook – Daily Schedule
How can I secure my camper a spot in a session?
Register your camper online and select the session and make a payment of $300 to cover the deposit. The remaining balance can be paid by April 1st.
Can I customize a session based on my camper’s schedule?
The sessions are constructed to allow some flexibility in the number of weeks a camper is able to spend at camp and we allow building your own session based on a combination of available set sessions. In our experience this creates standard departure dates and maximizes continuity for campers and their summer experience by minimizing the comings and goings of friends.
My camper attended the 1 week session last summer, can she attend for 1 week again this summer?
The 1 week session is an Introduction to Camp for New Campers and is restricted to new campers only. It is intended to be an “introduction” to camp for campers and parents who have some concerns about spending time away from home. After successful completion of this intro to camp, campers are ready for a longer stay and the benefits and outcomes achieved through a more significant period of time in the camp environment. Campers who stay for 2+ weeks find that they have more time to invest in stronger friendships with fellow campers and staff and more time to explore the activities, routines and traditions of Carysbrook. The 1-week session overlaps with the 3 and 7 week sessions so that there is a healthy mix of new and returning campers.
What is a Wait List?
Once a session is 90% full, administrative staff creates a Wait List where campers interested in a session are held until staff can confirm a space for them in a cabin of their age group or until a spot becomes available. We recommend registering on the Wait List if you are interested in a particular session as people do withdraw up to April 1st. To guarantee a spot in a session, choose a session without a Wait List.
What do I do if I haven’t received an email to create a CampDoc Health account?
The database is updated twice monthly so if you just registered, CampDoc may not yet have the info to send you. If it has been longer, check your spam folder for a mail from email@example.com. If this does not solve the problem, please contact the office to have the email resent.
How can I get help with my CampDoc account?
First try searching the knowledge base at support.campdoc.com/patient for answers to common questions. If you do not find what you are looking for in the CampDoc knowledge base, you may submit a support request at support.campdoc.com/patient too. You may also contact the CampDoc team by phone at 734-636-1000.
Health Form 2 refers to Health Form 1 but I can’t locate the form
Health Form 2 is the American Camp Association’s form the medical professional completes at the camper’s physical. Health Form 1 has been integrated into the new CampDoc health system. You can print this form by logging into your CampDoc account and selecting the blue Print button on the lower right hand part of the screen under your contact information. If you are still having trouble, please contact the office for assistance.
What paperwork is necessary for camp?
After you have registered your camper online, please click on the link below to access the Parent Packet as well as packing information and health forms which are required by camp:
» Camp Carysbrook – Camper Forms
I am having trouble logging into my online account to settle a balance or add funds to my camper’s store account
A shortcut to your online registration account is:
If you experience difficulties, try deleting your browser history. If you are using Google Chrome, try a different browser. If you are still having trouble, please contact the office for assistance.
What equipment is needed for summer camp?
Campers will be required to bring several articles of clothing, toiletries, linens, and other necessities clearly labelled with the camper’s name. Break in new shoes before camp! This includes riding boots, rain boots, flip flops! There are also guidelines on what NOT to pack. Click here for more details on equipment needs.
Where can I find trunks, laundry bags, etc. needed for summer camp?
If you do not already have some of the equipment like a trunk or “Crazy Creek” camping chair or personalized labels, then http://www.everythingsummercamp.com/camp-carysbrook is a great source. Outdoor shops like LL Bean and REI also carry many items on the packing list as well. And ask friends and neighbors if your camper is just starting out and you just want to borrow and test out the equipment.
Does my camper need special equipment for horseback-riding?
Hard- soled boots and an ASTM approved helmet are required for horseback-riding. For maximum safety, it is best for the camper to bring her own helmet fitted for your camper. You can find quality, reasonably priced helmets and other gear at:
What is appropriate banquet attire?
If your camper will be attending a session that includes the very last night of camp, she will be a part of the final banquet. Some campers simply wear their white shorts and white shirt, however many campers dress up in a white sundress or similar to make the occasion more festive. The CITs reveal a decorated and themed sit-down meal and toasts and we say aloha to another summer to remember.
How does the laundry service work?
Campers staying for more than one week will have an opportunity to send out their laundry once a week. It is important to have an extra set of bedding regardless of the session length as this is changed at least once per week for health reasons. Laundry will go out on a weekday morning and will be returned the next day announced at mealtimes. Make sure your laundry bag is sturdy! The laundry is sent out by cabin so all clothing should be clearly marked with the campers name and the laundry bag should not tear easily!
What happens if my camper has her birthday while at camp?
Birthdays are celebrated at camp with singing and cake chosen by the birthday girl. Her counselor will be sure to make it a special celebration throughout the day.
What is the food like?
Camp Carysbrook’s menus are planned with hungry, growing girls in mind. At mealtime the camp eats together family style. Food is prepared “from scratch’. Fresh fruits and vegetables are offered at most every meal. Salt, sugar and fats are limited. The menus are “camper tested”.
If your camper has any dietary restrictions, please contact the Director.
Will my camper be the only new girl?
We have a mix of new and returning campers, they are assigned throughout the cabins to promote a friendly and welcoming environment. We also have a variety of ways to mix campers up to give them a broad range of potential friendships including meals, teams, and cabin assignments. It is encouraged and promoted to uphold the motto “make new friends, but keep the old”.
What are the counselors like?
The counselors are enthusiastic, talented and caring adults who are carefully selected on the basis of their experience, qualification, education and desire to work with children. Camp Carysbrook staff members are recruited from throughout the United States and around the world.
Will my camper be able to visit the camp before enrolling?
Of course! We encourage you to visit camp. Please contact the office to arrange a tour.
Where do campers live?
4 to 7 campers live in rustic-style cabins with 1 to 2 counselors served by a centrally located bathhouse. Each camper has a single bed and shared space for personal things. Counselors-in-Training (CIT’s) live in a cabin on their own with their counselor nearby.
Can my camper request to be in a cabin with her friend?
We are happy to accommodate cabin requests; however, we limit the number of friends to a cabin to no more that 1 or 2. We want each child to have a positive experience at camp and do not want new campers to feel isolated. Our cabin assignments are carefully made to promote an accepting and inclusive atmosphere. Cabins are organized based on grade (age).
My camper has never been away from home. What if she gets homesick?
It is important to discuss the possibility of homesickness. Homesickness is real but it is usually temporary. Before leaving home, parents can help prepare campers by letting them know it is ok to be homesick and to discuss strategies for the camper to use if that is the case. Reaffirm your confidence in your camper’s abilities and independence. Our staff is trained to work with homesick campers and often have the experience of once being in that very position.
Letters and emails of encouragement from home are the best remedy in combination with support and understanding from staff and fellow campers. Most often homesickness develops on day 2 and has resolved itself by day 4 or 5 resulting in a positive and empowering experience for the camper. Please express any concerns about homesickness to your camper’s counselor or the Director. The Director or another staff member will contact you if the homesickness does not resolve itself with these tried and true strategies.
What can I do to prepare my camper for being away from home?
Here are some great tips to prepare your camper to get the most out of her summer camp experience and enjoy her time at Carysbrook.
What should I do if I have a confidential concern about my camper?
Your camper’s safety and comfort are very important to the staff. It is paramount that you discuss any and all concerns (anxiety, etc) or habits (bedwetting, sleepwalking, etc.) with the Director to ensure that the staff is equipped to handle any situations that may arise. Rest assured we treat each camper with sensitivity and respect.
What is the counselor to camper ratio?
Our overall ratio is 1:4
How should my camper’s things be transported?
A footlocker-size container works best for keeping personal belongings together. It will be stored at the bed and used as a dresser. If a footlocker is not available to your camper, a suitcase will do. Linens and bedding are best transported in a duffle bag.
My daughter takes medication; can she keep it in her cabin?
Any medication required by campers or staff, prescription or over-the-counter, is kept in the infirmary in it’s original container and is dispensed by the camp nurse before each meal or when necessary. You will have a chance to meet and talk with our nurse on opening day.
When are parents able to visit their children at camp?
Parents visiting days are scheduled for July 9th and July 23rd 2017. The day opens with lunch under the pine trees at 12 noon. After lunch, select activities are open for campers to “show off” their new abilities and for parents and friends to “try their hand.” The festivities conclude at 5 p.m. If you are interested in visiting your camper, please plan to visit during these scheduled visiting times as visits outside of these dates is disruptive.
We ask that you do not bring food into camp when you visit your camper or take your camper out of camp on visiting days. Due to the presence of life-threatening food allergies, this policy is strictly enforced.
Will my camper be able to choose her activities?
The program is designed to allow the campers a daily choice of activities. Individual opportunity to select daily activities, set goals and make decisions based on her interest.
How can I contact my camper while she is at camp?
Letters and postcards are particularly special at camp. The mail can take several days so be sure to send your post in advance.
3500 Camp Carysbrook Road
Riner, VA 24149
One-way email is also an option in urgent cases. Send the email to firstname.lastname@example.org
In the subject line make sure to write your camper’s first and last name and cabin if available.
Phone calls and unscheduled visits are discouraged. If you would like to discuss your camper’s progress, please contact the office and a staff member will be happy to help you. Surprisingly the best evidence that your camper is enjoying camp is when you do not hear from her. If you are concerned, please call the office. We will contact you immediately if we have any concerns during her stay.
We regularly post pictures on Facebook so like our page or access it via the website if you would like to follow the happenings while your camper is at camp.
How much should I put in my camper’s store account?
1 week $50
2-4 weeks $75
5-7 weeks $100
The camp store carries basic necessities, Carysbrook clothing and store accounts are also used to bill trips and other activities outside of camp like caving, rock climbing, etc. These trips are optional and a $10 expense will be debited from your store account if your camper participates to offset transportation costs.
What time should I pick up/drop off my camper(s)?
On changeover Sundays, campers can be picked up from camp between 9:30am-12pm. You may drop campers off and check in between 12-3pm. For more information, please refer to our Parent Packet.
Is there a color war? How will I know what team my camper is on?
New campers are randomly assigned to either the GREEN or BROWN team during opening campfire the Sunday night they arrive. As is tradition, your team assignment is for life! Team events involve every camper and every range of abilities. They are friendly competitions and teach important skills like good sportsmanship, trying your best and being a part of a team. Cabin inspection and activity points earned throughout the day are tallied weekly and the winning team is announced at banquet on the last night of camp.
Information on team spirit packages and other merchandise available for purchase in the camp store is available upon arrival. Many people like to purchase a team spirit package unbeknownst to their camper, which is then assembled by our store staff depending on the team and the package is delivered the following day during mail call announced in the dining hall So no need to worry about having “color war” clothes and no need to get to the post office. The store will be open during drop off and pick up times as well as during various free time periods during camp for campers.